EMAIL

All email generated on any account where the email address and/or the email URL is owned by or is operated by or under the control of the Company, is the property of the Company and may be monitored and audited by appropriately authorised Company personnel at any time without further notice.

All existing Company policies apply to email usage, especially (but not exclusively) those that relate to privacy, misuse of company resources, harassment, discrimination, bullying and victimisation, information and data security and confidentiality.

Email content must not be detrimental to, nor adversely affect, the reputation or operations of the Company, its employees or clients. Employees are responsible and accountable for their use of email, and for the format and content of messages sent by them.

At times you may receive emails which you have not solicited or encouraged and which breach Company email standards. Such emails must not be forwarded. They must be deleted, and reasonable steps must be taken to prevent a re-occurrence.

INTERNET

In relation to any internet service and/or access provided by the Company such internet service
and/or access is provided solely as a business tool to be used in the furtherance of Company
business.

The internet represents a considerable commitment of telecommunications, networking, software and storage facilities. It therefore needs to be used primarily for business purposes. Unnecessary or unauthorised internet usage can severely compromise the Company, so the Company reserves the right to monitor and record internet usage and web browsing activity of all of its employees while at work.

All existing Company policies also apply to internet usage, especially, (but not exclusively) those that relate to privacy, misuse of company resources, harassment, discrimination, bullying and victimisation, information and data security and confidentiality.

Internet activity must not be detrimental to, nor adversely affect, the reputation and operations of the Company, its employees or customers.

PROHIBITED EMAIL AND INTERNET ACTIVITY

Employees are not to use, or allow others to use, the Company internet services for any of the following:

 Harassment of any group or individual;
 Accessing, downloading or distributing any pornographic or other offensive material;
 Trafficking in confidential customer or client information;
 Broadcasting emails of a defamatory nature;
 Hacking or entering into any email communications that may be deemed unlawful;
 Propagation of SPAM (unsolicited bulk email);
 Distribution of material that is defamatory, abusive, menacing, threatening, harassing or illegal under legislation where transmissions are sent from, viewed or received;
 Transmission of unsolicited mail, advertising material or any other material which is offensive or indecent or otherwise contrary to law or relevant Company policies;
 Unauthorised copy or distribution of material such as copyrighted works or confidential information;
 Commission of a crime, activity in the course of commission of a crime or for unlawful purpose;
 Activities carried out in a manner which could expose the Company, or any entity with which it conducts business, to loss or liability;
 Actions that may damage the network or systems or cause impairment of their quality and integrity; and
 Activity that does not comply with the Company's operating procedures, policies or behavioural standards.

ACCEPTABLE USE OF IT BREACH

Any employee found to have breached this policy in any way shall be subject to disciplinary action, which may include termination.

FURTHER INFORMATION

If you have any questions, please contact your supervisor.

AUTHORISATION

This policy was approved by the Board of Directors on the date shown.