This Policy applies to all employees of the Company.

All employees must be inducted into the Company in the manner as described in the procedures accompany this policy document

INDUCTION

The Company is committed to inducting all new employees, into the organisation, in order to ensure that they have a smooth integration into their role and become operationally competent.
Induction programs which are well planned, conducted and evaluated will enable new employees to learn about the organisation, its culture and the requirements of their role.

PURPOSE

The purpose of this document is to ensure that new employees, volunteers, sub-contractors and contractors have a smooth transition into the organisation and their roles.

DEFINITIONS

‘New employees’ refer to both recruits to the company (including sub-contractors, contractors, permanents, casuals, volunteers and temporary staff), and staff transfers and promotions.

INDUCTION PROCEDURES

RESPONSIBILITIES

It is the responsibility of the Human Resources Manager or in the absence of that position being occupied at any time, the Chief Executive Officer or his nominee to ensure that:

• A Site Supervisor who will act as an Induction Coordinator is assigned to each new Employee and who will be responsible for arranging and overseeing the online induction of new employees;

• all new employees must participate in an Online Induction Training Program prior to commencing their employment with the Company.

It is the responsibility of the Induction Coordinator to ensure that:

• An invite is sent to the new Employee enabling the employee to log into the Company Induction Portal to complete their induction and Training;

• The quality of the induction process is maintained.
It is the responsibility of the Human Resources Manager or in the absence of that position being occupied at any time, the Chief Executive Officer to ensure that:

• The Induction Coordinator is notified of any new employees.

PROCEDURES

The Induction Coordinator must issue an invite is to each new employee enabling the employee to log into the Company Induction Training Portal to complete their induction. An employee must complete their online induction prior to their first day of employment.

In cases where a new employee cannot be inducted online (e.g. no access to the internet), the Induction Coordinator must arrange for an appropriate time that suits for the employee to attend onsite and use the company’s computer to complete their induction to carry out the task.

GENERAL

An appropriate amount of time and expenditure should be used to ensure the communication of required information, such as Occupational Health & Safety requirements, Duties to be undertaken, dealing with colleagues, physical layout of the premises, etc. This will ensure that employees can work safely and represent the Company effectively.

The Company should tailor the induction program to suit the needs of the employee(s) being inducted and provide the appropriate information to the new employee(s).

The Induction Coordinator should assign a “Mentor” who will help the new employee during the first two weeks of employment. The mentor should provide support, give advice on matters arising, answer questions informally, give practical tips, introduce staff, be involved in giving feedback, etc.

The Induction Coordinator is responsible for following up the employee’s induction during the first week and month as indicated on the Company’s Induction Checklist.

The Induction Coordinator should work through an Induction Checklist for each new employee, ticking each item as it is addressed and crossing out those items not applicable. They should ensure that they along with the new employee sign the Induction Checklist on completion

FOLLOW UP

The Induction Coordinator should ensure that each employee completes an Induction Evaluation within three weeks of completing the Induction and forward this to the Human Resource Manager or in the absence of that position being occupied at any time, the Chief Executive Officer.

RIGHT TO VARY

The Company reserves the right to vary this policy and the procedures at any time.

FURTHER QUESTIONS

If you have any further questions, please contact the Company at your earliest convenience in writing via email sent to compliance@teamdirect.com.au

AUTHORISATION

This policy and procedures were approved on the date shown.