Our Employee Mobile Phone Policy outlines our guidelines for using mobile phones at work.


We recognise that mobile phones (and smartphones especially) have become an integral part of everyday life. They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.)

Mobile phones may also cause problems when used imprudently or excessively.

SCOPE

This policy applies to all employees.

POLICY ELEMENTS

Despite their benefits, personal mobile phones may cause problems in the workplace. Employees who use their mobile phones excessively may:

1. Get distracted from their work.
2. Disturb colleagues by speaking on their phones.
3. Cause security issues from inappropriate use of company issued equipment or misuse of the company’s internet connection.

Cause accidents when they illegally use their phones inside company vehicles or near areas where using phones is prohibited.

The Company expects employees to use their mobile phones prudently during working hours.

We advise our Employees to:

• Use company-issued phones for business purposes only and preserve them in perfect condition.
• Surf the internet, text and talk on the phone only for a few minutes per day.
• Turn off or silence their phones when asked

We won’t allow Employees to:

• Play games on their mobile phone during working hours.
• Use their phones for any reason while driving a company vehicle.
• Use their mobile phone’s camera or microphone to record confidential information.
• Use their phones in areas where mobile use is explicitly prohibited (e.g. laboratories.)
• Speak on their phones within earshot of colleagues’ working space during working hours.
• Download or upload inappropriate, illegal or obscene material on a company mobile phone using a corporate internet connection.

How to properly use Mobile Phones in the Workplace:
Employees can benefit from using mobile phones. Employees may use their phones:

• To make business calls.
• To use productivity apps.
• To check important messages.
• To make brief personal calls away from the working space of colleagues in an emergency situation.

Employees can use their phones during breaks or at lunch hour and while in a stationary vehicle.

DISCIPLINARY CONSEQUENCES

The company retains the right to monitor employees for excessive or inappropriate use of their mobile phones. If an employee’s phone usage causes a decline in productivity or interferes with our operations, we’ll ban that employee from using their mobile phone altogether.

Employees will face severe disciplinary action up to and including termination, in cases when they:

• Cause a security breach.
• Violate our confidentiality policy.
• Cause an accident by recklessly using their phones.

REVIEWS

This policy will be reviewed annually.

FURTHER INFORMATION

For further information, please speak with your supervisor.

AUTHORISATION DATE

1 December 2023

AUTHORISATION

This policy was approved by the Chief Executive Officer on the date shown.